How to Use Dragon Naturally Speaking for Meetings

Dragon NaturallySpeaking is a voice recognition software program that allows you to speak instead of type your words. Dragon NaturallySpeaking understands command words, such as "create" and "schedule," and is able to access files and folders as directed. Dragon interfaces with any Windows program, including Word, Excel, Outlook and others. With Dragon NaturallySpeaking, you can write, edit, search, develop spreadsheets and send emails. These many functions make Dragon NaturallySpeaking useful for many business tasks, including meetings.

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  Schedule meetings with Dragon NaturallySpeaking through your Outlook email program. To schedule a meeting through the Dragon voice recognition software, say "schedule meeting with" and direct the program to the mailing list of your choice. Speak the message of the email, and instruct Dragon to send.

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  Dragon NaturallySpeaking lets your talk with your client and create a written document at the same time. Group of business people working together in the office. image by Andrey Kiselev from Fotolia.com

  Collaborate with clients during meetings. Record plans and comments with Dragon NaturallySpeaking in full view of your client. Before your client leaves your office, print the written document. With the client in collaboration, misunderstandings are reduced and trust is increased. This works well in many types of settings: educational, medical and other health care, and all types of business.

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  Dictate meeting minutes from your handwritten notes or digitally recorded meeting proceedings. After the minutes are written, they can be emailed to all members of the committee by accessing the email function.