Tips on Writing a Letter of Intent

• The letter of intent you write should be saved for future reference. Jupiterimages/Comstock/Getty Images

  A letter of intent is a document written to signify two or more parties entering into any type of agreement that involves services, goods or money changing hands. While your letter of intent may or may not be legally binding depending on your preferences, it must in any case be concise and clear.

Objective

• Before writing your letter of intent, write one statement that summarizes the purpose of your letter. More complex agreements can often result in convoluted letters, and having a sentence that explicitly states the intent of your agreement can help serve as a guide as you write your letter.

Sections

• Decide on the sections you want to use to break down the terms of the agreement into manageable pieces. The sections will differ depending on your agreement, but may include conditions, financial information, confidentiality, consequences for failure to fulfill any requirements on behalf of either party, and a timeline.

Outline

• Create an outline before writing your letter to help organize your thoughts. Begin by listing your sections in the order that flows most logically, then adding more information as necessary. When you are ready to write the letter, use your outline as a reference, expanding each section into its own paragraph.

Language

• Letters of intent must be succinct and formal in tone and language. Examine each sentence and clear up any points that are vague, and avoid using jargon or speaking with hyperbole. When numbers or percentages are involved, always use exact figures rather than rounding up or down or summarizing.