How to Create a Time Sheet Form

Time sheets can be prepared weekly or biweekly, but both are effective methods of tracking employees' hours worked. Prepared on a computer or by hand, the employee can sign arrival and departure times, along with break times, and total up hours worked for payday. These simple forms are placed in an easily accessible area and should be monitored to ensure their diligent use.

• 1

  Provide spaces for employee identification at the top of the page. A space for the employee's name, address, position and employee number are recommended to appropriately allocate the recorded hours.

• 2

  Draw a grid on the page for one week of time. Draw seven columns for the days of the week. Draw at least five rows to provide space for "In" and "Out" times for the entire shift including break.

• 3

  List the days of the week above the columns and leave space to write in the date. By leaving the space blank, you can use this template for future weeks of work.

• 4

  Label the odd numbered--first and third-rows--"In", and the even numbered--second and fourth-rows--"Out." This allows for the employees to write in the time they arrived, the time they left for break, the time they came back from break and the time they left for the day. Provide other rows if other breaks are anticipated.

• 5

  Title the last row "Total" as a space for the employee to write in how many hours were worked that day.

• 6

  Leave a space separate from the grid that is labeled "Weekly Total" for the total number of hours worked for that week. Executing the hourly mathematics early is an easy way to streamline payroll.