How to Save an Email Group to Access

Microsoft Access provides a range of convenient tools that help you maintain both personal and business contacts. You can add details to each task to help you keep each item organized for fast retrieval. If you have an email group in another program, you can save it to Access to create comprehensive entries for all your contacts. Use the Import feature to save documents from a range of formats. You can merge the emails into an existing database or create a new contact-management file before beginning your import.

• 1

  Open Microsoft Access. Choose an existing document from the "Recent Documents" panel in the right menu pane or click the "Contacts" icon from the main menu.

• 2

  Click the "External Data" tab in the top menu ribbon. Select the icon in the Import group that corresponds to the type of file under which your email group is saved. Select the source and destination of the emails from the "Get External Data" dialog box; options include importing the contacts into the current database, creating a link in the database to the contacts and overwriting the contacts if they already exist.

• 3

  Choose the email group on your hard drive and click "Finish." Use the Forms in the left menu pane to navigate your email group. You can choose the "Contact Details" view to add more information to each entry. The "Contact List" menu shows the full list in a spreadsheet format.

• 4

  Click the "Menu" icon in the top left corner and click "Save."