How to Write Employment Verification

Lenders and landlords often use employment verification letters to confirm job and income information on an application. However, state laws require employers to be careful about what private information they give to outside parties. If you receive an employment verification request, reply with a short letter that only gives the information the requester asked for. Do not include information about job performance. Check your state labor laws to determine what information you can legally provide.

• 1

  Write the date on the top of the page followed by your company name, address and phone number. Address the letter to "Sir or Madam" unless you know the name of the person requesting verification.

• 2

  State your receipt of the verification request. Give the employee's name, title or position, employment start date, number of hours worked per week and, if your state allows and it is specifically requested, salary information such as the hourly pay rate, base compensation and bonus information.

• 3

  Offer further assistance if necessary, but keep your state laws in mind if you do receive a request for more details. You may also release additional information if the employee gives you explicit permission to do so. Write your name and title or position and sign the letter.